LADY SMITH MEMORIAL INSTITUTE
Somerton Parish Rooms
Data Protection Policy
The Parish Rooms Management Committee needs to collect and keep personal data of people who hire the rooms for the purpose of managing the building.
The information is not available to anyone except the Booking Clerks and the Treasurer, and will not be shared with any other organisation.
The data held usually includes the hirers' names, postal and email addresses and their telephone numbers.
"Explicit consent" would be needed for any more sensitive information about Parish Rooms users, but we do not ask for such information.
The information is not kept for longer than necessary or without the written consent of the hirer or other individual.
Individuals have the right to ask what information we hold at any time.
For accountancy purposes, the invoices are kept for seven years in separate files that are confidential. Information about invoices and payments will not be shared with any other organisation.
All computers which hold details of hirers' addresses etc. are password protected.
All general information emails will be sent by 'blind copy' to ensure maximum security.
The information is not available to anyone except the Booking Clerks and the Treasurer, and will not be shared with any other organisation.
The data held usually includes the hirers' names, postal and email addresses and their telephone numbers.
"Explicit consent" would be needed for any more sensitive information about Parish Rooms users, but we do not ask for such information.
The information is not kept for longer than necessary or without the written consent of the hirer or other individual.
Individuals have the right to ask what information we hold at any time.
For accountancy purposes, the invoices are kept for seven years in separate files that are confidential. Information about invoices and payments will not be shared with any other organisation.
All computers which hold details of hirers' addresses etc. are password protected.
All general information emails will be sent by 'blind copy' to ensure maximum security.